As an Admin, you can schedule overtime hours for employees in advance.

The employees have the option of accepting or rejecting the overtime hours request from their mobile app.

For any scheduled overtime, employees can either receive:

  • Monetary compensation for the extra hours worked (Payroll).

  • Vacation days in lieu of the extra hours worked (Time Off).

Prerequisites

To be able to schedule extra hours, an employee must be assigned to one of these policies:

Note: In the case of shift workers, they must have a shift scheduled on that day.

Feature Overview

As a Line Manager and/or HR Manager (Time Off Manager, Super Admin), you can schedule extra hours in advance for employees by going to the Attendance module > Time and Pay Adjustments > clicking on the Schedule Extra Hours button.

Permissions

As a Line Manager with permission to decide compensation types, you will have the option to assign extra hours to either payroll or time off.

As a Line Manager without permission to decide compensation types, you will not have the option to assign extra hours to either payroll or time off.

Note: On weekends and Public Holidays, the whole day is considered as extra hours.

Overtime Instruction Statuses

  • Scheduled: The shift has been scheduled for the employee.

  • Declined: Employee declined the extra hours request.

  • Not fulfilled: Employee didn’t complete all the overtime hours.

  • Expired: Employee didn’t do the overtime hours and did not decline the request either.

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