This article explains how to create / add, edit / delete a Signature of Authorized Signatories and assign Authorised signatories for Letter templates.
Add a Signature:
There will be two ways to add a signature:
Option 1:
Super Admin can add a new Signatory under Settings > Letter Templates > Authorized Signatures > click on Add New > Notify Authorized Signatory to upload the signature.
The Authorised Signatory is notified by email to upload the signature under View profile > My Signatures.
Option 2:
Authorized Signatory can add their signature every time when the letter request is pending for signature.
In the side menu, go to Requests > Letters > Pending > click on Upload the Signature and upload the image in order to sign the letter.
Assign Authorised Signatories to Letter templates:
Once all Authorised sigantories are added you can assign the signatories by navigating to Settings > Letter Templates > Templates > Click Edit.
Select the Authorised Signatory from the list and Click "Save changes".
Different signatories can be assigned to different letter templates, allowing for flexibility based on the document type or department.
Edit & Delete a Signature:
Authorized Signatories can edit & delete their own signatures under Settings > Letter Templates > Authorized Signatories