This video shows how to calculate End of Service.

To view step by step instructions, please scroll below.

Step 1

From the dashboard, go to Payroll table.

Step 2

Select the employee whose gratuity needs to be calculated.

Step 3

Click on Go to profile.

Step 4

Click on End of Service.

Step 5

Select Departure Date.

Step 6

Select Reason for Departure.

Admin should select from the 4 types of reasons behind departure:

  • Termination

  • Resignation without notice

  • Resignation with notice

  • End of contract

Step 7

Select Contract Type.

Admin should select the contract type based on the initial contract that this employee signed for:

  • Unlimited

  • Limited

Click on Calculate.

Step 8

Additions

  • Gratuity is calculated as per the UAE labor law however it can be editted. For non-AED employees, gratuity will be 0.

  • Leave encashment is calculated based on time-off data. To edit leave encashments, click on Edit beside the relevant leave type (i.e. Vacation, Monthly Accrual or Sick). You may click on Edit beside either Remarks or Amount. Edit the amount as required. Click on Save.

  • Monthly pay for “departure month”.

  • Variable pay - Since variable pay cannot be predicted for future payroll months, variable pay will not show if departure date is a future payroll month.

  • Work expenses - Since work expenses cannot be predicted for future payroll months, work expenses will not show if departure date is a future payroll month.

  • To add any further amounts click on Add new additions.
    Select the Type, Advance or Leave Encashment, the Date Incurred, the Amount.
    Optional: You may enter a Reference #, a remark in the free text box beside Note or upload a proof of expense document if you want.
    Once completed, click on Save.

  • Review the Total of Additions to verify the amount is correct.

Step 9

Deductions:

  • To add deduction, click on Add new deductions and select New deduction if it a one-off deduction or New recurring deduction if it is occurring across multiple months.

  • For New deduction, select Type, Date Incurred and Amount.
    Optional: You may enter a Reference #, a remark in the free text box beside Note or upload a proof of expense document if you want.
    Once completed, click on Save.

  • For a New recurring deduction, select Type, Date Incurred and Total Amount. Use the +/- beside Term to select the number of months it will occur in. Adjust the amount beside each month if necessary. Optional: You may enter a Reference #, a remark in the free text box beside Note or upload a proof of expense document if you want.
    Once completed, click on Save.

Once all changes have been made click on Save.

Step 10

Click on Review and submit transaction.

  • If needed click on Print Final Settlement.

  • If everything is correct check the box beside I understand that submitting a transaction is permanent and cannot be undone.

  • Click on Submit transaction.

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