This video shows how to calculate End of Service.

To view step by step instructions, please scroll below.

From the dashboard, go to Payroll table.

Select the employee whose End of Service needs to be calculated.

Click on Go to profile.

Click on End of Service

Select Departure Date

Select Reason for Departure.

Admin can select from the 4 types of reasons behind departure:

Select Contract Type.

Admin should select the contract type based on the initial contract that this employee signed for:

Click on Calculate.

Check the addition components of the End of Service amount for the employee:

(1) Additions - Gratuity and Leave encashments

To edit leave encashments, click on Edit beside the relevant leave type (i.e. Vacation, Monthly Accrual or Sick). You may click on Edit beside either Remarks or Amount. Edit the amount as required. Click on Save.

(2) Additions - Monthly pay and allowances

Work expenses - Since work expenses cannot be predicted for future payroll months, work expenses will not show if departure date is a future payroll month.

To add any further amounts, click on Add new additions.
Select the Type - Advance or Leave Encashment, the Date Incurred, and the Amount.
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Optional: You may enter a Reference #, a remark in the free text box beside Note or upload a proof of expense document if you want.

Once completed, click on Save.

Review the Total of Additions to verify the amount is correct.

Check the deduction components of the End of Service amount for the employee:

Deductions - Any amount that has to be recovered/deducted from the employee's final settlement amount should be updated here.

To add a new deduction, click on Add new deductions and select New deduction (if it is a one-off deduction).

Note: If you just need to calculate the End of Service amount for an employee who will be having a future departure date, you can also create a New recurring deduction (if the amount has to be deducted over multiple months).

For New deduction, select Type, Date Incurred and Amount.
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Optional: You may enter a Reference #, a remark in the free text box beside Note or upload a proof of expense document if you want.

Once completed, click on Save.

For a New recurring deduction, select Type, Date Incurred and Total Amount. Use the +/- beside Term to select the number of months it will occur in. Adjust the amount beside each month if necessary.

Optional: You may enter a Reference #, a remark in the free text box beside Note or upload a proof of expense document if you want.

Once completed, click on Save.

Once all changes have been made click on Save.

Click on Review and submit transaction. If needed click on Print Final Settlement.

Check if everything is accurate and click on Submit transaction.