Now that you have set up your leave cycle, the different types of leave categories and the allowance limits for each, your next step is calculating final leave balances to be visible for each employee on Bayzat.
Step 3: Actual Leave Days
To calculate an employees available balance, we need to input the number of actual days used since the beginning of the cycle from the total days (allowance).
Going back to our example
Example: Company A offers an allowance of 30 calendar vacation days to all employees, a total of 15 sick leave days and 12 days allocated for any other leave purpose.
Employee John Smith (as shown below) has taken 10 days off so far, 4 days sick and no other days.
To fill in the time off table for actual days:
- Actual Vacation Used = Column G
- Actual Sick Used = Column J
When John Smith logs into Bayzat, his vacation balance will be 10 days used out of 30 (column H)
Carry Over Days
A carry over days policy means employees are allowed to carry over unused vacation days to the following leave cycle.
For example, Company A has a company policy with a maximum allowance of 15 unused vacation days that can be carried over from one year to the next.
- John Smith did not use all his vacation days from last cycle (previous 30 days given to him last year), he had a remaining 6 days which need to be added to his new balance when the was refreshed (new balance = 36 days)
To fill in the time off table for carry over days:
- Carry Over Allowance = Column E
- Actual Days Carried Over = Column F
Employee Balance on Bayzat = 10 days used out of 36 in this cycle